Solution-IV™ Order Processing with Point of Sale helps you more efficiently handle all aspects of product pricing and the customer billing process within today's fast changing reprographic printing business. Whether you are a traditional reprographic printer, a photo processing lab, a color copy shop, or specialize in digital reproductions, we have the accounting solution to take you into the new millennium. This module handles square foot pricing whereby a single line item can be comprised of varying quantities of multiple sheet sizes (width and length) with a total number of square feet automatically calculated for the line. In addition, tiered pricing may be created for an item.

Click here for Item/Customer/Price Options

Features

Parameterized

The parameters allow you to customize the Order Processing package to your particular needs without having to make program changes. The parameters include such things as whether or not to post to General Ledger, whether or not to allow negative on-hand quantities, and whether or not you use pre-printed forms.

Order and Invoice Entry

Solution-IV Order Processing supports both single-step invoice entry as well as two-step order entry and subsequent invoicing.

Quotes

Quotes for inventory items as well as non-stocked items may be entered, printed, and retained, then later converted into "live" orders.

Debit and Credit Memos

You may process both debit and credit memos for miscellaneous charges and credits.

Deposits

A required deposit amount may be specified when entering your order. The order may not be processed until the deposit has been received.

Pickup and Delivery System

Tracks customer's order from the time the pickup is called in, until the time it is signed for. The dispatch view lists all open calls as well as all of today's calls. The view allows the dispatcher to assign drivers to pickup and deliveries either individually or in a group. This allows the dispatch to create routes and assign them to the first available driver. The view can also be color coded by store and also according to Due time.

The systems contains the following information:

• Tracking Number
• Customer Code
• Date/Time called in
• Pickup Information
• Driver
• Date/Time driver left
• Date/Time driver returned
• Delivery Information
• Driver
• Date/Time driver left
• Date/Time signed for
• Who signed for it
• Due Date/Time
• Alternate address
• Location/Store

The system also works with the Web Customer Service module, which would allow your customers to request a pickup online.

Square Foot Pricing

Any item can be defined to use the square foot pricing table. This table, a standard in the reprographics industry, calculates the square footage by multiplying length times certain standard widths (12", 18", 24", etc.) and rounding up to the nearest square foot. The standard widths are parameterized in the system. During invoice entry, a single invoice line item can be made of up to 999 different sheet sizes each with an associated quantity. The total square feet for the invoice line item is automatically calculated.

Tiered Pricing

An item can also be defined to use a layered pricing table. In this scenario, there is usually a price for one copy, a lower price for copy two of the same original, and a lower price for subsequent copies. Order Processing allows for up to ten different pricing layers for a given item. When entering a layered pricing item, the system will prompt for the number of originals to calculate the correct price.

Point of Sale

Various points of purchase payment options may be user defined. The standard options normally used are cash, check, charge (Visa, Mastercard, Amex, etc.) and on-account, but these are completely defined by you. A payment journal is automatically produced as part of the end of day Sales Journal and the payments are automatically posted to Cash Receipts, thus eliminating the need to "double enter" cash receipts.

Split Commissions

The commission available on an order may be split among up to three different sales representatives. The standard commission method for the sales representatives may be overridden by product line or item. Commissions may be calculated using the gross profit on the item, a flat amount, or by adding an additional amount to the standard commission for each item. The commission percentage may be overridden on a line-by-line basis in order entry.

Inquiry Option

A wealth of information is immediately available while entering the order. This includes customer balance due, customer aging and open invoice display, customer/item quantity and price history for this item, alternate item availability, quantity discount breaks for the item, and stock levels in other warehouses for this item.

Non-Stock Items

Non-stock items may be entered "on-the-fly" while you are entering your order.

Sales Analysis

All sales detail information is retained by Solution-IV Order Processing. Sales analysis reports are provided which show sales, cost of sales, gross profit, and quantities by item, customer, sales representatives, state, item/customer, customer/item, as well as two flexible Accounts Receivable class codes and four flexible Inventory Control class codes.

Priced Messages

Priced messages may be defined for such items as service charges, set up fees, and other fixed price services for which you bill.

Comments

Comment lines may also appear on your order. You may use these for standard messages such as "Thank you for your business!"

Estimated Ship Dates

Based on the items in the order and the production days for each item, an estimated ship date will be calculated. You may enter a date promised to the customer as well.

Discountable

Items may be designated as subject to discount. This may be overridden on a line-by-line basis during Order Entry.

Item Internal Comments

An unlimited number of internal comments may be entered for any item. The internal comments are displayed for the data entry operator to see when the item is ordered. The comments might be used as a reminder to order additional products which are sold with the item ordered.

Customer Comments

Customer comments may be entered and will appear on the order itself. The item's customer comments may be modified on a line-by-line basis during Order Entry. These comments may be used for additional descriptive information about the item.

Credit Checking

Credit checking may be done during Order Entry. Credit checks may be based on balance due, or oldest invoice and past due balances.

Multiple Addresses

You may use one address for the customer's ship-to, bill-to (statement), and invoice-to address, or you may set up different addresses for all three.

Contract Pricing

Customer contracts may be defined by customer, item, or customer and item combination allowing special pricing for a specific contract quantity of an inventory item.

Ship Complete

An order may be designated as "ship complete" to indicate that partial shipments are not acceptable for this order.

Reports

Reports include Orders, Quotes, RMAs, Picking Tickets, Shipping Labels, C.O.D. Tags, Packing Lists, Invoices, Sales Journal, Credit Exception Report, Lost Sales Report, Open Deposit Report, Automatic Backorder Release, Monthly Sales Journal, Order Status Report, Order Status Report By Item, Customer Sales Analysis, Item Sales Analysis, and Other Sales Analysis Reports.

Solution-IV Applications

Other modules in the Solution-IV Library consist of the following:

• Accounts Payable*
• Accounts Receivable*+
• Bank Reconciliation
• Fixed Assets
• General Ledger*
• Inventory Control*+
• Payroll*
• Purchase Order
• Prospect Management

* Integrated with Bank Reconciliation
+ Required for Order Processing